Greater Windsor Lacrosse , Inc.
Constitution created and adopted (July 22, 2002)
Revised October 20, 2009
Latest revision: October 28, 2014 AGM
Article
A-1
The name of this organization shall be Greater Windsor Lacrosse
Incorporated.
A-2
The organization shall be the governing body for Junior box lacrosse in
Greater Windsor, for the purpose of regulating and promoting the sport of
lacrosse.
A-3
All persons participating in the playing, volunteering, or operating of Greater Windsor Lacrosse are considered to be general members and do hereby agree to abide by all rules and regulations and decisions
assessed by the Boards of Greater Windsor Lacrosse, Ontario Lacrosse and
Canadian Lacrosse Associations.
A-4
All Officers and Directors at Large, known as “the board” as listed and described in section B-1 shall be the only members with voting rights. To maintain voting rights and be a board member in good standing, the board member must attend at least 50% of the fiscal years regular monthly meetings counting from the AGM.
Article
B-1 Officers and Directors at Large (Board of Directors) for the corporation of Greater Windsor Lacrosse Incorporated shall consist of:
Executive Board:
A. President/ General Manager
B. Vice President/Director of Fundraising
C. Treasurer/Secretary
D. Director of Bingos, Lotteries
E. Immediate Past President
F. Directors of Booster Club
G. Directors at Large (13 positions)
B-2 Duties of Officers:
President:
- To call and preside over meetings of the corporation
- To cast tie breaking votes
- Delegates duties to Officers of Greater Windsor Lacrosse
- Chair discipline committee
- Represents Greater Windsor Lacrosse at OLA council meetings,
conventions, and other organizations’ conventions or conferences.
- Signing officer of Greater Windsor Lacrosse’s accounts, contracts, etc.
- Co-ordinates the affairs of Greater Windsor Lacrosse
- To be a liaison between the players, coaching staff, team personal, and
board members.
- To prepare transportation for games and player movement.
- To represent Greater Windsor Lacrosse at OLA council meetings,
conventions, and other organizations’ conventions or conferences.
- Responsible for registration of players and officials of Greater
Windsor Lacrosse.
- Responsible for referee pay and liaison with OLA.
- Responsible for player development and scouting duties.
- To promote the game of lacrosse by using all forms of media and
Communications.
Vice President:
- To fill in on duties in the absence of the President
- To represent Greater Windsor Lacrosse at OLA council meetings,
conventions, and other organizations’ conventions or conferences.
- To assist in the general operation of the organization.
- Monitor operations of councils, and Greater Windsor Lacrosse
committees.
- Home game responsibilities.
- Signing officer of Greater Windsor Lacrosse’s accounts
- To promote the game of lacrosse and will create and be responsible
for fund raising and marketing programs.
- Prepare budget of proposed and up and running fund raising programs
and present at monthly board meetings.
Treasurer:
- To be responsible for bookkeeping system-Accounts payable,
accounts receivable.
- Signing officer of Greater Windsor Lacrosse accounts.
- To present monthly financial statements.
- To supply year-end financial reports.
- To steward the budget.
- Prepares budget for submission to Greater Windsor Lacrosse.
- Oversee all financial activity
- To record all meetings minutes and supply same to all members.
- To archive all correspondence.
- Notify all members of meetings and provide agenda for same.
Director of Bingos, Lotteries
- To present monthly report at board meetings.
- Responsible for co-coordinating the clubs bingo and lottery programs
Responsible for game day lottery related activities.
Immediate Past President:
- To promote the game of lacrosse and help in the operation of the
team(s) wherever help is needed.
- To consult the board on lacrosse information
- Voting rights are for up to one calendar year from the completion of
the president’s responsibilities.
Director of Booster Club:
- To present monthly report at board meetings.
- Responsible for annual award banquet.
- Responsible for game day Booster activities, music and souvenirs.
Director at Large:
- To promote the game of lacrosse and help the team(s) wherever help
is needed.
-All Directors at Large need to be a member of at least one (1) subcommittee formed by one (1) Executive member
B-3
All the above board members to be entitled to attend all board meetings and are entitled to one vote on each motion. A quorum shall be 1/3 of current board members.
B-4
All board members must be notified at least 48 hours before an official vote can be taken. All votes must be cast in person.
B-5
The board of directors shall be the sole operators of the Junior lacrosse team.
B-6
The office of President shall open only to an existing member of the board
who has served a full 2 year term. All terms for all officers of Greater
Windsor Lacrosse are for two years.
B-7
Any member of the board of directors may work with another group for the
purpose of promoting, financing or supporting in general the cause of
lacrosse, but will solely be responsible for that groups actions to the rest of
the board of directors.
B-8
Any board member may be removed from the board for just cause or reason at a regularly scheduled meeting by a vote of 2/3 of the voting members present. Such actions are illegal acts, embezzlement or unsportsmanlike behavior, missing of three meetings with out just reason. Any board member removed would be banned from any position within the Greater Windsor Lacrosse Association for 3 years from the date of removal.
B-9
If a board position becomes vacant, a successor may be elected by the board of directors to fill the position for the balance of the term. Nominations to be
received in writing by the Chair and/or Secretary.
B-10
A copy of all written correspondence from officers of Greater Windsor
Lacrosse shall be forwarded to the recording secretary.
Article
C-1
The board of directors will meet each month on a regular basis on a mutually
agreed date.
C-2
The President can call a special meeting at any time with a forty-eight hour
notice to call other board members if requested by three or more board members.
C-3
The President may call an emergency meeting at any time with consideration
to notify all board members as soon as possible.
C-4
Any player, member or parent may upon notification of intent, approach the
board of directors and the board of directors will make themselves available
at the earliest convenience to that person. All notifications should be made in
writing and signed.
C-5
The annual general meeting shall be held within thirty (30) days of the
Greater Windsor Lacrosse fiscal year end (September 30th). Public notice
should be given 30 days in advance of the meeting.
C-6
The Greater Windsor Lacrosse Constitution can only be amended at the
Annual General Meeting. Proposals for constitutional amendments must be
received in writing 60 days prior to the Greater Windsor Lacrosse Annual
General Meeting. All notices must be seconded, and signed by that person.
C-7
All annual elections to be held at the Annual General Meeting. In addition
the positions of:
- President/General Manager
- Treasurer/Secretary
-
will be open for election on odd numbered years and the positions of;
- Vice President/Director of Fundraising
- Director of Bingos/Lotteries
-
will be open for election on even numbered years.
Directors at Large will be slotted from numbers 1 – 13. Directors at Large
positions numbered;
- 1
- 3
- 5
- 7
- 9
- 11
- 13
Will be open for election on odd numbered years and Directors at Large
positions numbered;
- 2
- 4
- 6
- 8
- 10
- 12
Will be open for election on even numbered years.
C-8
The Greater Windsor Lacrosse Board of directors as required shall do coach selection and dismissal.
Article
D-1
All meetings will be conducted under the following “Order of Business” guidelines.
Order of Business
I. Opening of meeting (President)
II. Submission of minutes of previous meeting (Recording Secretary)
III. Reading of reports, ie. Treasurer’s, Fund-Raising, Booster Club.
Discussion of report and acceptance.
IV. Old business to be brought up
A. Unfinished business from previous meetings
B. Motions that were tabled from previous meetings
V. New business – motions to be made from voting by the board
VI. Meeting closing (on schedule)